Prince William County ARES

Quick Reference Guide

version: 6.14
Printable (PDF) Version
Return to PWCARES


Contact Information

Name Home Cell Work
David A. Lane, KG4GIY, EC (703) 361–3042 (703) 628–3868 (571) 527–6539
Larry Bates, K0LB, AEC (703) 590–2695 (571) 352–2996
Andy Gamponia, KJ4MTP, AEC (703) 786–4651
Ray Hutt, AA4SI, AEC (703) 670–2879 (703) 203–2210

If a repeater goes off-line, monitor the OUTPUT for instructions on which frequency to turn to!


  1. Make sure your home and family are secure before responding to any request for help.
  2. If instructed, tune to the frequency indicated by the phone call or email. Otherwise, tune to 147.240+ or 146.970– and check into the Net.
  3. Add the last minute items to your “go-kit” and make sure you have direc- tions to your deployment location and the necessary identification.
  4. Report as indicated. Remember that you may be the first operator on scene. Be polite and helpful and if possible, choose the best tactical loca- tion to set up the station.
  5. If asked to move by a site manager, MOVE. If you can ascertain the rea- son for the move, please note it and pass it on to the EC for the after action report.
  6. Always remember to get permission to “check-out” of a net, even if it is for a bathroom break. Never leave your radio without telling the NCS.
  7. At the end of an activation, return the operating space to “normal.” Make sure the site manager knows you are leaving. Check-out of the net, unless you have already been instructed to secure.


Preprogrammed Memory Channels and PWCARES Frequency List

Memory Channel Memory Name/Purpose Frequency Tone
1 OVH2M/Operations and Logistics 146.970 - 100 Hz
2 WWI2M/Operations and Logistics 147.240 + 107.2 Hz
3 NVFM2M/Fairfax ARES 146.790 - 77.0 Hz
4 NVREGN/Northern Virginia Regional Operations and Coordination 146.910 - 77.0 Hz
5 SKYWARN/National Weather Service—Sterling 147.300 + 146.2 Hz
6 MDREGN/Maryland Regional Operation and Coordination 147.105 +
7 MTVERN/Mount Vernon (Alexandria) 146.655 - 141.3 Hz
8 ALEX2M/Alexandria ARES 147.315 +
9 ARL2M/Arlington ARES 145.470 -
10 FAQ2M/Fauquier ARES 147.165 + 167.9 Hz
11 LOU2M/Loudon ARES 145.310 -
12 DULLES/Dulles Airport 2m machine, max 15w out 147.330 + 203.5 Hz
21 OVH440/Command and Control/Operations and Logistics 442.200 +
22 WWI440/Command and Control/Operations and Logistics 444.900 + 127.3
23 FALLSC/Fall Church ARES 442.425 + 91.5 Hz
24 NERA/Main Repeater, linked system 442.725 + 107.2 Hz
25 NERA/DC 449.975 - 107.2 Hz
26 KT4ER/Bull Run Mountain 448.325- 100.0 Hz
27 NERA/Bull Run Mountain 447.775 - 67.0 Hz
28 OVHMAN/Ole Virginia Hams Manassas Repeater 443.500 + 110.9 Hz
31 VHF1/PWCARES VHF Channel 1/Operations and Logistics 147.525
32 VHF2/PWCARES VHF Channel 2/Operations and Logistics 146.475
33 MEDCOM/InterHospital communications/MedComm back-up 146.445
34 ARC-CHP/Red Cross Chapter-to-Chapter communications 146.535
35 ARC-FLD/Red Cross Field Operations 146.420
36 XBAND1/Combine with 147.525—VHF1 (left) 445.950 (right) 100.0 Hz
37 XBAND2/Combine with 146.475—VHF2 (left) 446.050 (right) 100.0 Hz
38 XBAND3/Combine with 146.970—OVH2M (left) 445.975 (right) 100.0 Hz
39 XBAND4/Combine with 147.240—WWI2M (left) 446.025 (right) 100.0 Hz
40 Packet 145.730
41 APRS 144.390


Local Frequencies


Jurisdiction Primary Repeater Secondary Repeater Simplex
Virginia Region 146.910 (Primary) 147.300 (alt/liaison) 145.210 PL 141.3 (Western Counties) 3947 kHz 7240 kHz (alt) 145.730
Alexandria 146.655 PL 141.3 147.315 146.490
Arlington 145.470 146.580
Fairfax 146.790 146.910 and 224.100 145.340 (DV) 448.035 (DV) 146.415
Falls Church 447.425 PL 91.5 147.210 445.975 147.435
Fauquier 147.165 PL 167.9 146.430/147.500
Loudoun 145.310 443.225 PL 103.5 (Portable) 147.330 PL 203.5 (Dulles Airport 15W) 147.480
Prince William 146.970 (Manassas) PL 100 147.240 (Woodbridge) PL 107.2 444.900 (Woodbridge) 442.200 (Manassas) 442.5125 (Manassas DV) 147.345 (Quantico) PL 167.9 147.525 (Primary) 146.475 (Secondary) 445.925 (Secondary)
Skywarn 147.300
Medcomm 146.445
American Red Cross (Chapter to Chapter) 146.535
American Red Cross (On-Site) 147.420
Northern Virginia Traffic Net 147.300


Local Frequencies


Jurisdiction Primary Repeater Secondary Repeater Simplex
Maryland Region 147.105 146.730 3920 kHz
Anne Arundel 146.805 147.105
Calvert 146.985 PL 156.7 146.580
Charles 145.390 PL 186.2 443.700
District of Columbia 147.090 147.045 146.505
Frederick 145.430
Hagerstown 147.060
Montgomery 146.955 145.450 146.460
Prince George 146.610 146.880 and 147.150 PL 114.8 147.540
Skywarn 147.300
Towson 147.030
American Red Cross (Chapter to Chapter) 146.535
American Red Cross (On-Site) 147.420
Baltimore Traffic Net 146.67


Go-Kit Essentials

Must Have Gear

Important Things


Incident Command System Forms

As of 2013, FEMA has consolidated the forms into a single PDF book. Relvant forms are in the Forms if you need single forms.

The entire book is available at

205 Incident Radio Communications Plan
205a Communications List
213 General Message
214 Unit Log

All ARES/RACES members should become familiar with the forms listed above. At a minimum, each member should have a copy of ICS–213 and ICS–214 with their kit at all times, in addition to the ARRL radiogram form.

AECs and NCSs should become familiar with all the forms, especially the work-sheets as they may be used to draft a communications plan that is beyond the current plan, as conditions warrant, or as part of an overall support function to the County in the event of a RACES activation.



for ordering provisions, resources, or teams

C-capability being requested
A-amount being requested
L-location the mission/resources are being deployed
T-time the supplies/resources are needed


Prince William County’s Resource Form

Resource CSALTT Section 1
Resource CSALTT Section 1
Resource CSALTT Section 2
Resource CSALTT Section 2


Traffic Handling Quick Reference

Hotel Codes

HXA (Followed by number) Collect landline delivery authorized by addressee within [x] miles. (If no number, authorization is unlimited.)
HXB (Followed by number) Cancel message if not delivered within [x] hours of filing time; service originating station.
HXC Report date and time of delivery (TOD) to originating station.
HXD Report to originating station the identity of station from which received, plus date and time. Report identity of station to which relayed, plus date and time, or if delivered report date, time and method of delivery.
HXE Delivering station get reply from addresses, originate message back.
HXF (Followed by number) Hold delivery until (date).
HXG Delivery by mail or landline toll call not required. If toll or other expense involved, cancel message and service originating station.

Group One—For Possible Relief Emergency Use

Emergency/priority messages originating from official sources must carry the signature of the originating official.

ARL Code Meaning
ONE Everyone safe here. Please don’t worry.
TWO Coming home as soon as possible.
THREE Am in [name of] hospital. Receiving excellent care and recovering fine.
FOUR Only slight property damage here. Do not be concerned about disaster reports.
FIVE Am moving to new location. Send no further mail or communication. Will inform you of new address when relocated.
SIX Will contact you as soon as possible.
SEVEN Please reply by Amateur Radio through the amateur delivering this message. This is a free public service.
EIGHT Need additional [number] mobile or portable equipment for immediate emergency use.
NINE Additional [number] radio operators needed to assist with emergency at this location.
TEN Please contact [name]. Advise to standby and provide further emergency information, instructions or assistance.
ELEVEN Establish Amateur Radio emergency communications with [operator] on [frequency] MHz.
TWELVE Anxious to hear from you. No word in some time. Please contact me as soon as possible.
THIRTEEN Medical emergency situation exits here.
FOURTEEN Situation here becoming critical. Losses and damage from [event] increasing.
FIFTEEN Please advise your condition and what help is needed.
SIXTEEN Property damage very severe in this area.
SEVENTEEN REACT communications services also available. Establish REACT communication with [operator] on channel [number].
EIGHTEEN Please contact me as soon as possible at [number/location].
NINETEEN Request health and welfare report on [individual] . (State name, address and telephone number.) Should not be used.
TWENTY Temporarily stranded. Will need some assistance. Please contact me at [number/location].
TWENTY ONE Search and Rescue assistance is needed by local authorities here. Advise availability.
TWENTY TWO Need accurate information on the extent and type of conditions now existing at your location. Please furnish this information and reply with-out delay.
TWENTY THREE Report at once the accessibility and best way to reach your location.
TWENTY FOUR Evacuation of residents from this area urgently needed. Advise plans for help.
TWENTY FIVE Furnish as soon as possible the weather conditions at your location.
TWENTY SIX Help and care for evacuation of sick and injured from this location need-ed at once.

Group Two—Routine Messages

ARL Code Meaning
FORTY SIX Greetings on your birthday and best wishes for many more to come.
FIFTY Greetings by Amateur Radio.
FIFTY ONE Greetings by Amateur Radio. This message is sent as a free public service by ham radio operators at [club]. Am having a wonderful time.
FIFTY TWO Really enjoyed being with you. Looking forward to getting together again.
FIFTY THREE Received your [item]. It’s appreciated; many thanks.
FIFTY FOUR Many thanks for your good wishes.
FIFTY FIVE Good news is always welcome. Very delighted to hear about yours.
FIFTY SIX Congratulations on your [event], a most worthy and deserved achievement.
FIFTY SEVEN Wish we could be together.
FIFTY EIGHT Have a wonderful time. Let us know when you return.
FIFTY NINE Congratulations on the new arrival. Hope mother and child are well.
SIXTY Wishing you the best of everything on [date].
SIXTY ONE Wishing you a very Merry Christmas and a Happy New Year.
SIXTY TWO Greetings and best wishes to you for a pleasant [holiday] holiday season.
SIXTY THREE Victory or defeat, our best wishes are with you. Hope you win.
SIXTY FOUR Arrived safely at [location].
SIXTY FIVE Arriving [at location] on [date/time]. Please arrange to meet me there.
SIXTY SIX DX QSLs are on hand for you at the [regional] QSL Bureau. Send [quantity] self addressed envelopes.
SIXTY SEVEN Your message number [message number] undeliverable because of [reason]. Please advise.
SIXTY EIGHT Sorry to hear you are ill. Best wishes for a speedy recovery.
SIXTY NINE Welcome to the [organization]. We are glad to have you with us and hope you will enjoy the fun and fellowship of the organization.



Prince William EOC: 3 County Complex Court, Prince William, VA

Prince William EOC
Prince William EOC


Battlefield High School: 15000 Graduation Drive, Haymarket, VA

Battlefield High School
Battlefield High School

Stonewall Jackson High School: 8820 Rixlew Ln., Manassas, VA

Stonewall Jackson High School
Stonewall Jackson High School

Freedom High School: 15201 Neabsco Mill Road, Woodbridge, VA

Freedom Jackson High School
Freedom Jackson High School


Novant Prince William: 8700 Sudley Road, Manassas, VA.

Novant Prince William
Novant Prince William

Sentara Potomac: 2300 Opitz Blvd, Woodbridge, VA

Sentara Potomac
Sentara Potomac

Novant Heathcote: 15225 Heathcote Blvd, Haymarket, VA

Novant Heathcote
Novant Heathcote

Sentara Lakeridge: 12825 Minnieville Rd, Lake Ridge, VA

Sentara Lakeridge
Sentara Lakeridge

Other places of interest

Eastern District Police Department: 15948 Donald Curtis Drive, Woodbridge, Virginia 22191 703–792–7200

Eastern District Police Department
Eastern District Police Department

Western District Police Department: 18900 Freedom Center Blvd., Manassas, Virginia 20110 703–792–5111

Western District Police Department
Western District Police Department


Templates and other tools

Clarence Box

In the early part of 2000, Clarence Meese, K4CNM (SK) showed up with an interesting kit. It was a self-contained radio kit housed in an audio rack case. This idea caught on in the cadre and several others created boxes of their own, using a variety of things from ammo cans to tool chests. Clarence may not have originated the idea, but he did spur a whole new wave of go-kit creation. In 2018, Prince William County Office of Emergency Managment purchased a number of radios and associated gear for a radio cache. These radios are housed in 6U Gator cases. In honor of our friend Clarence, we refer to these, and similar cases as Clarence boxes. These instructions are only applicable to the Clarence boxes in storage at the EOC/Radio Cache. They do not apply to other variations.

Power Up from Storage

  1. Make sure the box is right side up. The Gator case logo should be on the bottom right hand side.
  2. Remove the covers by undoing the clips on each cover. Careful, there is an inverter, and several cables in the rear cover.
  3. The front of the case has the radio face, the rear has a six unit grill. Open the grill. If you are using commercial power, you will find the power cord for the power supply under the shelf. It is about six feet long, pull it gently out of the box. It should be attached to the power supply. Do not pull it out of the supply!
  4. Attach the antenna cable to the radio once you have attached it to the antenna.
  5. Plug in the power supply and turn it on with the switch in the front.
  6. Inside the box, on the top rear, you will find a PowerGate. When you switch on the power supply, a solid green light and a blinking green light should be visible. Press the red button on the PowerGate (labled Suspend in the picture) PowerGate for about five seconds. When you release, the flashing green light will likely turn to a flashing blue light. It may go solid blue depending on when the battery was last charged.
  7. Press the grey On-Off button RigRunner on the RigRunner. It should indicate watts and Amps.
  8. You should be able to make room in the bottom right corner of the rear to close the grill. Close the grill.
  9. Turn on the radio. Complete your set up.

Power Down for Storage

  1. Turn off the radio.
  2. Disconnect the antenna cable from the radio. Leave all other connections in place.
  3. Press the grey On-Off button RigRunner on the RigRunner until the LEDs go out. Should take three seconds.
  4. Press the Suspend button on the PowerGate. PowerGate In about six to ten seconds, the charge light (usually blue, could be flashing) will turn green.
  5. Turn off the power supply (if you turned it on).
  6. Pack the power cable into the space under the shelf.
  7. Put the inverter and cables into the cover that will go over the back part of the case. Attach the covers to the case, logo down.
  8. Pack up the antenna, stand, and cables.
  9. Deliver to pick up location as indicated in the demobilization instructions.


ARRL Radiogram

ARRL Radiogram
ARRL Radiogram
ICS Forms

ICS 205 Radio Communications Plan

ICS 205 Radio Communications Plan
ICS 205 Radio Communications Plan

ICS 205a Communications List

ICS 205a Communications List
ICS 205a Communications List

ICS 213 General Message Form

ICS 213 General Message Form
ICS 213 General Message Form

ICS 214 Unit Log

ICS 214 Unit Log Page 1
ICS 214 Unit Log Page 1
ICS 214 Unit Log Page 2
ICS 214 Unit Log Page 2

VOAD Request for Volunteers

VOAD Request for Volunteers
VOAD Request for Volunteers


Band Plans

Band Plans
Band Plans

FT–8800 Quick Reference Guide

FT-8800 QRC Page 1
FT–8800 QRC Page 1
FT-8800 QRC Page 2
FT–8800 QRC Page 2
FT-8800 QRC Page 3
FT–8800 QRC Page 3
FT-8800 QRC Page 4
FT–8800 QRC Page 4

IC–2820 Quick Reference Guide

IC-2820 QRC Page 1
IC–2820 QRC Page 1
IC-2820 QRC Page 2
IC–2820 QRC Page 2
IC-2820 QRC Page 3
IC–2820 QRC Page 3
IC-2820 QRC Page 4
IC–2820 QRC Page 4